Time is our most precious possession because with the right effort and the right mindset it can be converted into money or success. It’s very important that you save time and use it judiciously. These are the best time-saving tips that will help you complete your tasks throughout the day and leave you feeling productive and fulfilled. Everyone has only 24 hours in their day, even Bill Gates and Elon Musk. It is totally up to you how to use this time wisely and chase your dreams.
The best time-saving tips in 2021
Keep a track of time
Keeping a track of time is very important because when you pay attention to the amount of time you spend on tasks, you can consciously try to reduce it. When you keep track, you won’t waste time or spend too much time on a single activity. It increases your productivity and helps you optimize your day.
Practice time management
Decide your goals and allot a certain amount of time to them. Don’t underestimate or overestimate your capabilities because this leads to feelings of demotivation and unproductivity respectively. Set deadlines that force you to get the work done in a limited period of time. You can also divide bigger tasks into small ones and assign time individually to them. Use apps that help you practice time management like Evernote.
Use to-do lists and day planners
Make to-do lists of your tasks every single morning. Plan your day out using a day planner down to the very last minute. You can do this manually by purchasing one at a nearby store or digitally by using websites like any or canvas.
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Remove the distractions
Distractions can ruin your work ethic and put you behind in terms of time. You must switch off your phone when you are working to ensure that all your attention is on the job at hand. Do not keep checking social media for that is an attractive trap. Try to find a quiet place to work in, away from loud people and noises. When you create a workspace suited to your needs, you can work efficiently and save time.
Use the internet to save time
In this day and age, all our tasks can be completed with a click of a button. We just have to use this to our advantage. We can use the internet wisely to pay our bills in seconds every month. It allows you to have meetings with colleagues from home and make important decisions together in real-time. You can buy things online and have them delivered to you. You can also automate email replies, which saves a lot of time when you have to send the same email to multiple people. This is one of the best time-saving tips for it increases our knowledge and productivity with little effort.
Work during your peak performance hours
Some people do their best work early in the morning while others do so at night. It’s necessary to figure out when you are at your most alert for those are your peak performing hours. This is the time you should work daily for you will do it quicker and save time.
Try not to take breaks willy-nilly or as your heart desires. Instead, plan for rest time in your day and schedule these breaks realistically every few hours. It is necessary to take breaks to increase your working capabilities. When you know there is a break upcoming at a certain time, it is easier for you to focus. Plan according to the 52/17 rule, which implies that you work for 52 minutes and then take a 17-minute break. Breaks get rid of exhaustion and bring up energy and morale.
One of the best time-saving tips is multitasking. You should try to do as many tasks as possible so as to finish them quicker. This should be a skill practiced and honed over time so that the quality of work is unaffected. This is a very efficient time-saver if you can find tasks that are easy to do together. You can create such combinations based on your strengths and weaknesses. Pair a hard task with an easy task or two easy tasks together. Avoid doing two hard tasks together because it will affect your work. You won’t be able to achieve the standards you require. For example, while reading your daily work mails you can also listen to a lecture or a work-related podcast.
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Prioritize your tasks to reserve time for important ones
When you note down your tasks for the day also highlight their priority next to them. If you are doing this digitally, there are many tags available, which you can pick depending on the importance of the task. You can set the priority as critical, high, medium, or low depending on the task. You can also set the status as not started, in progress, review, completed, or canceled. This helps you organize your work and stay on top of it.
Use a system to reply to emails
Come up with a system to reply to emails quickly and efficiently and save time. We receive a lot of emails every day. Some of these are extremely important but most of them are spam. So it becomes necessary to sort through these, otherwise, they become a burden that nobody wants to deal with. Try to set a schedule where you check your email every 3 hours. This will decrease the number of emails you need to read in one sitting. Limit each sitting to a time period of 15 or 20 minutes. You should delete useless emails immediately and use templates to frame quicker responses.
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Get some help
It is very difficult to do a lot of work by yourself. It is important to treat your time valuably. Hire a worker or assistant to do tasks that must be done but not necessarily by you. This will allow you to spend time on what really matters instead of wasting it. You can assign your assistant tasks like checking emails or writing proposals. You can also hire a cook to make your meals or a babysitter to take care of your family. This would take the load off of you.
Turn down some tasks that take up too much time but are not worth it. This can be applied to work orders as well as your personal life. If you get more work from your seniors which was originally not assigned to you, you should learn to turn it down. Don’t just say yes because trying to complete too many tasks will affect your mental health as well as leave you with incomplete tasks. Feel free to say no to invitations for parties or meetings with friends if you don’t feel like it. It is your time and you choose what to do with it.
Cut off toxic people
Another best time-saving tip is to cut off toxic people who have a negative influence on your life. You don’t owe anyone your time or a place in your life if they don’t appreciate its value. Find people who make you happy and in turn, more productive.
Always solve problems when they arise
Do not let the work or the issues pile up or they become harder to solve. It is much easier to resolve these problems in the beginning before they get more complicated. Use your head and time wisely and anything can be solved.
Talk to the people you work with
Always keep communication open in your workplace. When you talk to your colleagues and keep everyone updated, the work is completed faster and correctly. Time is also saved.
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These are the best time-saving tips I’ve gathered over the years. I encourage you to follow them and you will see major differences in the amount of work you get done in a day. Stay productive and work hard!